A draft ministerial decision describing the 12 steps that must be followed in order for a property to change hands electronically has reached the hands of notarial associations with the sender being the government and the Ministry of Digital Governance.

The plan provides for the creation of an electronic property file through a platform that will be accessible from gov.gr. Access will be available to the notary – on whom the burden of completing the process falls – as well as the contracting parties.

The goal is for the plan to be piloted at least until next November, and then the property transfer process will take place without visits to public services and months-long waits.

The 12 steps that will have already entered the “microscope” of the parties involved in order to determine whether the whole program can be implemented in practice based on today’s data in the market, are as follows:

1. Notaries enter the platform, after being authenticated using their personal credential codes of the General Secretariat of Public Administration Information Systems (G.G.P.S.D.D.) of the Ministry of Digital Governance (taxisnet) and then with the use of the credential codes of the Notary Register, in order to certify their status for the use of the platform.

2. The contracting parties enter the platform, after being authenticated using their personal credential codes of the General Secretariat of Public Administration Information Systems (G.G.P.S.D.D.) of the Ministry of Digital Governance (taxisnet).

3. The notary enters the platform and creates a new transfer request by entering the VAT numbers of the contracting parties, such as the buyer and the seller. It then invites the parties through the platform to accept the transfer request and provide the necessary authorizations.

4. For the invitation, the platform obtains the contact details of the contracting parties from the National Contact Register (E.M.Ep.). If the contact information is not registered in the E.M.Ep., the notary is informed through a special marking of the platform and urges the contracting parties to register their contact information in the E.M.Ep.

5. After successfully sending the invitation to the contracting parties, the transferor enters the platform and then the transfer request created by the notary, in order to select the property to be transferred, accept the invitation and authorize the notary to collect documents and information and in all the necessary actions for the purpose of drawing up the notarial deed. By providing this authorization, the transferor expressly consents to the notification by AADE through the platform to the notary of his necessary tax data, related to the transfer, such as, but not limited to, the reasons for the impossibility of issuing a tax information (e.g. existence of debts, commitment awareness), etc. The transferor selects the property to be transferred either by typing the ATAK or by selecting it from the list of properties appearing on the platform, as they are registered in the declaration of property details (E9). The transferor has the possibility to upload his title deed and its transfer certificate.

6. The acquirer enters the platform and the transfer request created by the notary, in order to accept the invitation and authorize the notary to collect documents and information and to take all the necessary actions for the purpose of drawing up the notarial deed.

7. With the selection of the property to be transferred by the transferor, the acceptance of the invitations and the provision of authorizations by both contracting parties, the transfer request is completed and the electronic file of the transfer is created.

8. The notary enters the platform and the completed transfer request, to request the issuance of the necessary supporting documents for drawing up the notarial deed and/or to collect them, as the case may be. The supporting documents appear in a list in the electronic file of the transfer of purchase and sale, as follows:

· Title of ownership: The notarial document is uploaded to the electronic file by the Notary if it was not uploaded by the transferor. If the title deed is not a notarial document, the copy of the cadastral sheet is uploaded.

· ENFIA Certificate: The platform derives, through interoperability, the necessary data for the certificate of Article 54A of Law 4174/2013 (A’ 170) from the OPS Property Register of AADE. ) n.4987/2022 (A’ 206). The notary can see the data extracted and stored in the electronic file of the transfer.

Proof of tax awareness: The platform draws through interoperability from the information system of the AADE tax register the necessary data for the proof of awareness of par. 1 of article 12 of Law 4174987/201322/2013 Law 4987/2022, as long as the conditions are met which are defined in par. 2 thereof, as specified in the authorized decision issued by the POL. 1274/2013 of the General Secretary of Public Revenue. The notary can see the data extracted and stored in the electronic file of the transfer.

Proof of insurance awareness: The platform derives through interoperability from the e-EFKA information system the necessary data for the proof of insurance awareness of article 25 of Law 4611/2019 (A’ 73). The notary can see the data extracted and stored in the electronic file of the transfer.

· Municipality’s certificate of non-payment of TAP: The certificate of article 24 of Law 2130/1993 (A’ 62) is uploaded to the electronic file by the Notary.

· Certificate of Completion of Building Identity/Divided Ownership: is compulsorily drawn from the platform through interoperability with the “Building Identity” information system of T.E.E.., the Certificate of Completeness of Identity of Building/Divided Ownership, as defined in articles 53f of the law. 4495/2017 (A’ 167), which replaces and includes the certification of par. 1 of article 83, in accordance with the conditions of its issuance and validity.

· Confirmation of the completion of the settlement process and payment of the relevant fine.

· Drawings (plans) of the engineer where the arbitrariness is recorded.

· Energy efficiency certificate.

· Building permit and Town Planning Plans (coverage diagram, floor plans, topographical, sections must be drawn from the platform through interoperability with the “Building Identity” information system of T.E.E..

· Excerpt of Cadastre Chart: The platform derives through interoperability from the database of the Greek Land Registry the excerpt of cadastral chart of the property to be transferred.

9. Since the topographical diagram has been uploaded to the electronic diagram submission application, it can be retrieved through interoperability from the database of the Hellenic Land Registry, by entering the Electronic Diagram Code (ECD).

10. After the tax is paid by the property acquirer, the platform draws through interoperability from the myProperty application of A.A.D.E. the necessary data regarding the payment of the tax or exemption from the obligation thereof.

11. The data of all the documents that the platform draws through interoperability, and concern the certificate of article 54A, the proof of awareness of article 12 and the proof of insurance awareness and also the proof of payment of the capital transfer taxes of article 15 of Law 4223/2013 (A’ 287), are stored in a document created by the platform and bearing the characteristics of par. 3 of article 27 of Law 4727/2020 (document issued through gov.gr) and constitutes a single Certificate. This Single Certificate has the status of a special attestation of an informative nature, it follows the electronic issuance of the individual certificates and the numbers of the ENFIA certificate, the proof of tax awareness, the proof of insurance awareness and the proof of payment of capital transfer taxes are written on it.

12. After signing the notarial deed, the notary issues a copy thereof, which he signs with an approved electronic signature and an approved electronic time stamp, in the sense of paragraphs 20 and 21 of article 2 of Law 4727/2020, respectively, and the uploads to the electronic file of the transfer. The Notary, after completing the actions of paragraph 1, and in accordance with the provisions of the law, takes the necessary actions to facilitate the submission of the notarized notarial deed for its registration in the cadastral books of the locally competent Land Office or Branch.