The work of most nowadays requires us to spend a lot of time writing and replying to emails. And while sitting at your desk and filtering your inbox is not exactly the hardest job, it has the potential to raise your stress levels, especially if everyone demands an immediate response from you.
Therefore, you are always on the hunt for a new technique that will help you keep your emails (and related stress levels) under control.
More and more employees, instead of just using standard out-of-office responses as a way to alert coworkers and coworkers that they are not in the office, are using autoresponders as a way to alert others when to expect a response. and what is the preferred method of communication.
For example, you might use your email to let others know that you only check your emails at the beginning of the day and that it usually takes two or three days to respond. You can also choose to provide an alternative method of communication – such as a mobile phone number – for any time someone needs to contact you urgently.
Although using such an out-of-office response may not be for everyone, according to Lauren Gordon, chief behavioral information consultant at Bupa UK, it could be a great way to remove distractions, reduce presence and help you feel more in control of your workflow.
“It is difficult to be productive at work without setting boundaries. “These help you manage your co-workers’ expectations of you,” Gordon told Stylist.
“For example, if you are working towards a tight schedule, it may be helpful to put a post outside the office to explain that it may take longer to respond while you are concentrating on work.” “For example, if you are working on a project with a strict deadline, it may be helpful to put an automated out-of-office message to explain that it may take longer to respond.”
He continues: “Limits like these help us maintain control over our work requirements and reduce the risk of stress and burnout. “Research shows that if we feel we are not in control of our workload, we are more likely to find it difficult to relax and leave the workday behind.”
Without the distraction due to constant email notifications, he adds, you will be able to be fully committed to your work.
“In an age of constant alerts and instant messaging, it can be difficult to concentrate on one job at a time,” Gordon said. “These constant distractions could make you feel anxious, stressed and disturb your productivity, while research shows that good time management at work has a positive effect on your well-being.” He continues: “It is a good practice not to read and reply to emails as soon as they appear in your inbox, as they disrupt your flow. Even better, closing emails and enabling out-of-office automated messaging lets you take control of when you reply and how you communicate. ”
However, while it is clear that using out-of-office automated messaging to set boundaries is a great first step, it is not a magic bullet that will transform your relationship with your emails overnight. Limiting the technological means you have around you may prevent you from checking or replying to emails – but there are still many changes you can make.
Indeed, explains Michelle Elman, author of The Joy Of Being Selfish: Why You Need Boundaries And How To Set Them: “The most important thing you can do for your mental health is not to focus on the technical details of the messages. out-of-office and instead try to keep your schedule to yourself. “It does not make sense to put the messages out-of-office and then continue to spend your time in your emails, even if you do not answer them.”
So while there is no easy way to handle your emails less stressfully, using automated out-of-office messaging can be a great way to regain control – as long as you commit to setting boundaries.
Read more
What do you know about fluid retention?
The alternative way to paint Easter eggs this year
Savoirville
Follow Skai.gr on Google News
and be the first to know all the news
